Terms & Conditions

Terms and Conditions for The VerbalVibe Collective Poets Guild Inc.

Effective Date: June 9, 2025
Website: verbalvibecollective.com
Organization: The VerbalVibe Collective Poets Guild Inc. (The VVC Guild)
Contact: LaBlaque Williams, Executive Director, [email TBD], [phone TBD], 310 Utah Ave, Las Vegas, NV 89104

1. Introduction

Welcome to the website of The VerbalVibe Collective Poets Guild Inc. (The VVC Guild), a 501(c)(3) nonprofit based in Las Vegas, Nevada, dedicated to empowering poets, spoken word artists, and creatives through vibrant events (e.g., Poetry Parquets, The Poets Ball), youth workshops (Vibe & Voice), and community fundraisers (e.g., Raise the Roof). These Terms and Conditions (“Terms”) govern your use of our interactive website, verbalvibecollective.com (“Website”), including features such as event ticketing, donations, membership sign-ups, newsletter subscriptions, user accounts, and social media integration.

By accessing or using our Website, you agree to be bound by these Terms, our Privacy Policy (verbalvibecollective.com/privacy-policy), and any additional terms applicable to specific services (e.g., event tickets, bookings). If you do not agree, please do not use the Website. We may update these Terms periodically, with changes posted on the Website and effective upon posting. Your continued use after updates constitutes acceptance.

2. Eligibility

General Use: The Website is intended for users 13 and older. Users under 16 (e.g., Vibe & Voice participants, 13-17) must have verifiable parental consent, per the Children’s Online Privacy Protection Act (COPPA), to create accounts, register for workshops, or provide personal information.
User Accounts: To access certain features (e.g., membership sign-ups, event RSVPs, Poetry Parquet bookings), you must create an account with accurate information and maintain a secure password.
Geographic Scope: The Website is hosted in the U.S. and subject to U.S. laws. International users (e.g., EU, Canada) consent to U.S. jurisdiction and data transfer to the U.S.

3. Permitted Use

You may use the Website for lawful purposes consistent with our mission, including:

Purchasing tickets for events (e.g., The Poets Ball, October 25, 2025; Heritage Poetry Parquet, February 10, 2026).
Donating to support our programs (e.g., GoFundMe for $15,000 roof repairs, Raise the Roof Fundraiser, December 6, 2025).
Signing up for memberships (e.g., Basic $25/year, Patron $100/year).
Registering for Vibe & Voice workshops or other programs.
Subscribing to newsletters or engaging with content (e.g., Instagram/TikTok/X

@VVCGuild

).
Booking Poetry Parquets or Poetry Parties (VIBE25 code for 10-25% discount).

Prohibited Use

You may not:

Use the Website for illegal activities, fraud, or harassment.
Post or share content that is defamatory, obscene, hateful, or infringing on intellectual property rights.
Attempt to hack, disrupt, or reverse-engineer the Website (e.g., accessing source code, bypassing security).
Use automated tools (e.g., bots, scrapers) to extract data without permission.
Misrepresent your identity or impersonate others (e.g., creating fake accounts).
Distribute viruses, malware, or other harmful code.

We reserve the right to suspend or terminate access for violations, without notice, and may pursue legal action if necessary.

4. User Accounts

Creation: To create an account, provide accurate information (e.g., name, email, password). You are responsible for maintaining account security and notifying us of unauthorized access at [email TBD].
Account Activity: You are liable for all activities under your account, including ticket purchases, donations, or bookings.
Termination: We may suspend or delete accounts for inactivity (12+ months), violations of these Terms, or at our discretion. You may request account deletion by emailing [email TBD].

5. Event Tickets and Bookings

Purchase: Tickets for events (e.g., The Poets Ball, $50-$100; Poetry Parquets, $40-$60) are sold via the Website using PayPal (2.9% + $0.30 nonprofit rate) or other secure processors. All sales are final, subject to our refund policy (Section 6).
Bookings: Poetry Parquets ($3,000-$20,000) and Poetry Parties ($2,500-$16,500) can be booked via the Website, with VIBE25 code for discounts. A 50% deposit is required; full payment due 14 days before the event. Cancellations follow our refund policy.
Event Policies:
- Attendees must comply with venue rules (e.g., The Spot
  
  @310
  
  , 310 Utah Ave, Las Vegas, NV 89104) and event guidelines (e.g., no recording without consent).
- We may photograph/video public events (e.g., TikTok Speak-A-Thon, November 15, 2025) for promotion on Instagram/TikTok/X/YouTube. Opt-out by notifying staff or avoiding designated areas.
- Events may be rescheduled or canceled due to unforeseen circumstances (e.g., weather, venue issues). We will notify you via email and offer refunds or ticket transfers, per Section 6.

6. Donations and Memberships

Donations: Contributions (e.g., GoFundMe for $15,000 roof repairs, PayPal donations) are processed securely and used to support our mission (e.g., roof repairs, poet honorariums, Vibe & Voice workshops). Donors of $25+ receive IRS-compliant receipts (Publication 1771). Donations are non-refundable, except as required by law.
Memberships: Memberships (e.g., Basic $25/year, Supporter $50/year, Patron $100/year) provide benefits like event discounts, exclusive invites, and raffles. Memberships auto-renew annually unless canceled 30 days before renewal via [email TBD]. No refunds for partial terms.
Tax Deductions: As a 501(c)(3) nonprofit, donations and membership fees may be tax-deductible, subject to IRS rules. Consult a tax professional for eligibility.

7. Refund Policy

Tickets: Non-refundable, except if an event is canceled (full refund) or rescheduled (option for refund or ticket transfer). Refund requests must be submitted within 7 days of notice at [email TBD].
Bookings: Cancellations 30+ days before the event receive a 50% refund of the deposit; 14-29 days, 25% refund; under 14 days, no refund. If we cancel, a full refund is issued.
Donations: Non-refundable, unless processed in error (e.g., duplicate charge). Contact [email TBD] within 48 hours for resolution.
Memberships: Non-refundable for current term. Cancel auto-renewal via [email TBD] to avoid future charges.

8. Intellectual Property

Our Content: All content on the Website (e.g., logos, text, images, videos, Poetry Parquet branding, VVC Guild banners) is owned by The VVC Guild or licensed to us, protected by U.S. copyright and trademark laws. You may not reproduce, distribute, or modify our content without written permission, except for personal, non-commercial use (e.g., sharing event posts with credit).
User Content: By submitting content (e.g., comments, poems, photos via forms or social media tags like #PoetryParquet), you grant The VVC Guild a worldwide, royalty-free, perpetual license to use, display, and promote it for our mission (e.g., featuring poems on Instagram

@VVCGuild

). You retain ownership and warrant you have rights to share the content.
DMCA Policy: If you believe content on our Website infringes your copyright, submit a notice to [email TBD] with details (per Digital Millennium Copyright Act). We will investigate and remove infringing material, if applicable.

9. Third-Party Services

Links: The Website includes links to third-party sites (e.g., PayPal, Instagram, TikTok, The 3one0, GoFundMe). These sites have their own terms and privacy policies, and we are not responsible for their practices.
Integrations: Features like payment processing (PayPal), analytics (Google Analytics), and email marketing (Mailchimp) are provided by third parties. Your use of these services is subject to their terms.
Social Media: Interactions via Instagram/TikTok/X/YouTube (

@VVCGuild

) are governed by those platforms’ terms. We are not liable for their actions or data practices.

10. Liability and Disclaimers

As-Is Basis: The Website is provided “as is,” without warranties of accuracy, reliability, or uninterrupted access. We are not liable for errors, outages, or delays (e.g., ticket purchase glitches).
Limitation of Liability: To the fullest extent permitted by law, The VVC Guild, its officers, directors, and volunteers are not liable for indirect, incidental, or consequential damages arising from Website use, including data loss, financial loss, or event disruptions. Liability is limited to the amount paid to us (e.g., ticket price, donation).
Event Risks: Attendees assume risks at events (e.g., injury, property loss at The Spot

@310

). We are not liable for venue issues or third-party actions (e.g., caterers, performers), beyond reasonable control.
Accuracy: We strive to provide accurate information (e.g., event dates, donation goals), but errors may occur. We are not liable for reliance on outdated or incorrect content.

11. Indemnification

You agree to indemnify and hold harmless The VVC Guild, its officers, directors, volunteers, and partners (e.g., The 3one0, Poets’ Corner) from claims, damages, or losses arising from your violation of these Terms, misuse of the Website, or infringement of third-party rights (e.g., posting copyrighted poems without permission).

12. Governing Law and Dispute Resolution

Governing Law: These Terms are governed by Nevada law, without regard to conflict of law principles. Any disputes will be resolved in state or federal courts in Las Vegas, Nevada.
Dispute Resolution: Before pursuing legal action, you agree to attempt informal resolution by contacting [email TBD]. If unresolved within 30 days, either party may proceed to court. You waive the right to class action lawsuits or jury trials, to the extent permitted by law.

13. Termination

We may terminate or suspend your access to the Website, without notice, for:

Violations of these Terms (e.g., fraud, harassment).
Inactivity (12+ months for user accounts).
Legal requirements (e.g., court orders).
Operational needs (e.g., site maintenance). Upon termination, your account and data may be deleted, subject to our Privacy Policy and IRS record-keeping obligations. Sections 8 (Intellectual Property), 10 (Liability), 11 (Indemnification), and 12 (Governing Law) survive termination.

14. Accessibility

We strive to make our Website accessible to all users, including those with disabilities, per the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG 2.1). If you encounter accessibility issues (e.g., screen reader compatibility), contact [email TBD] for assistance.

15. Changes to These Terms

We may update these Terms to reflect changes in our services, laws, or operations. Updates will be posted on verbalvibecollective.com with a revised effective date. Significant changes (e.g., new refund policies) will be communicated via email or Website notice at least 14 days in advance. Your continued use after updates constitutes acceptance.

16. Contact Us

For questions, concerns, or requests regarding these Terms, please contact:

The VerbalVibe Collective Poets Guild Inc.
Attn: LaBlaque Williams, Executive Director
310 Utah Ave, Las Vegas, NV 89104
Email: [email TBD]
Phone: [phone TBD]

For disputes or legal notices, include “Terms and Conditions” in your subject line. We respond within 30 days.