Privacy Policy

Effective Date: June 9, 2025
Website: verbalvibecollective.com
Organization: The VerbalVibe Collective Poets Guild Inc. (The VVC Guild)
Contact: LaBlaque Williams, Executive Director, [email TBD], [phone TBD], 310 Utah Ave, Las Vegas, NV 89104

Introduction

At The VerbalVibe Collective Poets Guild Inc. (The VVC Guild), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your data when you visit our interactive website, verbalvibecollective.com, or engage with our services, including event ticketing, donations, membership sign-ups, newsletter subscriptions, and social media interactions. By using our website, you consent to the practices described below. If you have questions or concerns, please contact us at [email TBD].

The VVC Guild is a 501(c)(3) nonprofit based in Las Vegas, Nevada, dedicated to empowering poets, spoken word artists, and creatives through vibrant events (e.g., Poetry Parquets, The Poets Ball), youth workshops (Vibe & Voice), and community fundraisers (e.g., Raise the Roof). Our website features user accounts, payment processing, social media integration, and analytics to enhance your experience and support our mission.

1. Information We Collect

We collect information to provide services, improve our website, and fulfill our nonprofit mission. The types of information we collect include:

a. Personal Information You Provide

Contact Details: Name, email address, phone number, and mailing address when you:
- Purchase event tickets (e.g., The Poets Ball, Poetry Parquets).
- Donate via PayPal or other payment platforms.
- Sign up for memberships (e.g., Basic $25, Patron $100).
- Register for Vibe & Voice workshops or other programs.
- Subscribe to our newsletter or contact us via forms.
Payment Information: Credit/debit card details or PayPal account information (processed securely by third-party providers like PayPal, not stored by us).
User Account Data: Username, password (encrypted), and profile preferences when you create an account for bookings, memberships, or event RSVPs.
Event Preferences: Responses to surveys, RSVP details, or preferences for events (e.g., dietary needs for Poetry Parquets).
Youth Information: For Vibe & Voice participants (ages 13-17), we collect names and contact details with parental consent, per COPPA (Children’s Online Privacy Protection Act).

b. Information Collected Automatically

Usage Data: IP address, browser type, device type, operating system, pages visited, time spent, and referral links, collected via cookies, pixels, and analytics tools (e.g., Google Analytics).
Interaction Data: Clicks, form submissions, video views, and social media engagement (e.g., Instagram/TikTok/X likes, shares) on our website or integrated platforms.
Location Data: Approximate location (city/region) based on IP address, used to tailor content (e.g., Las Vegas event promotions).

c. Information from Third Parties

Social Media: Profile information (e.g., name, photo) if you interact with us via Instagram (

@VVCGuild

), TikTok (

@VVCGuild

), X (

@VVCGuild

), or YouTube, or log in via social media accounts.
Partners: Contact details from partners (e.g., The 3one0, Poets’ Corner) for co-hosted events, with your consent.
Payment Processors: Confirmation of transactions from PayPal or other providers to verify donations or ticket purchases.

2. How We Use Your Information

We use your information to operate our website, deliver services, and advance our mission. Specific uses include:

Service Delivery:
- Process ticket purchases, donations, and membership sign-ups.
- Register you for events (e.g., Heritage Poetry Parquet, February 10, 2026) or workshops (Vibe & Voice).
- Send confirmations, receipts, and event reminders via email or text (with consent).
Communication:
- Send newsletters, event updates, and fundraising appeals (e.g., GoFundMe for roof repairs, $15,000 goal).
- Respond to inquiries, feedback, or support requests.
- Share impact stories (e.g., youth poets, The Poets Ball honorees) with your consent.
Website Improvement:
- Analyze usage data to enhance site functionality, content, and user experience (e.g., optimizing event pages via Google Analytics).
- Personalize content, such as recommending events based on your location or interests.
Fundraising and Outreach:
- Identify potential donors or sponsors (e.g., Arts District businesses, Caesars Entertainment) to support programs like Raise the Roof Fundraiser (December 6, 2025).
- Promote events and campaigns on social media (#PoetryParquet, #RaiseTheRoof).
Compliance and Security:
- Verify transactions to prevent fraud (e.g., PayPal donation confirmations).
- Maintain records for IRS 501(c)(3) compliance, including donor receipts.
- Protect user data with encryption and secure practices.

3. How We Share Your Information

We share your information only as necessary to provide services, comply with laws, or support our mission. Recipients include:

Service Providers:
- Payment Processors: PayPal (2.9% + $0.30 nonprofit rate) or similar to process tickets, donations, or memberships. They receive payment details, not full profiles.
- Analytics Tools: Google Analytics, Meta for usage data to track site performance (anonymized).
- Email Platforms: Mailchimp ($150/year) for newsletters and marketing.
- Hosting Providers: AWS for website operation and data storage.
Event Partners:
- The 3one0 (SPCKRFT Studios: 702-741-7806) or West Las Vegas Arts Center (702-229-9748) receive attendee lists for co-hosted events (e.g., Poetry Parties, Heritage Parquet).
- Poets’ Corner or Poetry Promise (poetrypromise.org) for performer coordination, with consent.
Legal Obligations:
- To comply with IRS audits, Nevada nonprofit regulations, or law enforcement requests (e.g., subpoenas for fraud investigations).
- To provide donor information for tax deductions (e.g., $25+ donors receive receipts per IRS Publication 1771).
Public Sharing (With Consent):
- Donor names on verbalvibecollective.com or at events (e.g.,
  
  100+donorsonRaisetheRoofdonorwall)100+ donors on Raise the Roof donor wall)100+ donors on Raise the Roof donor wall)
  
  , unless anonymity is requested.
- Photos/videos of attendees at public events (e.g., The Poet’s Ball, TikTok Speak-A-Thon) $, shared on Instagram/TikTok/X/YouTube, with consent (signage, opt-out available).
No Sale of Data: We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Your Choices and Rights

You have rights to control your personal information and preferences regarding your data collection and use:

Opt-Out:
- Unsubscribe from emails or newsletters via the “unsubscribe” link in our communications or by emailing [email TBD].
- Disable cookies via browser settings (note: this may limit site functionality, e.g., ticket purchases).
- Opt-out of photography/video at events by notifying staff or avoiding designated areas.
Access and Update:
- Request a copy of your data (e.g., account details, donation history) by contacting [email TBD].
- Update or correct inaccuracies in your user account or by emailing us.
- Request deletion of your data, subject to legal obligations (e.g., IRS donor records).
Do Not Track: Our website responds to Do Not Track (DNT) signals, limiting non-essential tracking when enabled.
CCPA Rights (California Residents): Under the California Consumer Privacy Act, you may:
- Know what personal information we collect, use, sell, or share (see Sections 1-3).
- Request deletion of your data (except for IRS-required records).
- Opt-out of data “sales” (we do not sell data, but you can opt out of sharing with analytics partners).
- Submit requests at [email TBD], processed within 45 days.
GDPR Rights (EU Residents): If you are in the EU, you have rights to access, rectify, erase, or restrict data, and to data portability. Contact [email TBD] for requests.
Parental Consent (COPPA): For users under 16 (e.g., Vibe & Voice teens, 13-17), we collect data only with verifiable parental consent (form via website or at events).

5. Data Security

We take reasonable measures to protect your information:

Encryption: SSL/TLS encryption for data transmission (e.g., donation forms, payment processing).
Access Controls: Limited Limited staff/volunteer access to personal data, with training on confidentiality.
Third-Party Vendors: Contracts Contracts ensure vendors (e.g., PayPal, Google Analytics) comply with privacy laws.
Incident Response: We notify you within 72 hours of a confirmed data breach, per GDPR/CCPA requirements, if applicable. Despite our efforts, no online system is 100% secure. Please use strong passwords and avoid sharing sensitive information unnecessarily.

6. Cookies and Tracking

Our website uses cookies and similar technologies to enhance functionality:

Essential Cookies: Enable core features (e.g., user accounts, ticket purchases).
Analytics Cookies: Google Analytics tracks usage (page views, time spent) to improve site content (anonymized data).
Marketing Cookies: Meta/TikTok pixels track social media engagement (e.g., #PoetryParquet clicks) for targeted ads.
Preferences: You can manage cookies via our website’s cookie banner or browser settings. Disabling cookies may affect features like event RSVPs or personalized content.

7. Third-Party Links

Our website contains links to third-party sites (e.g., PayPal, Instagram, TikTok, The 3one0, GoFundMe). These sites have their own privacy policies, and we are not responsible for their practices. Review their policies before sharing information.

8. Children’s Privacy

Our website is intended for general audiences but includes features for teens (13-17) via Vibe & Voice workshops. Per COPPA:

We collect minimal data (name, email, parent contact) from users under 16, with verifiable parental consent (form on website or at events).
Parents can review, update, or delete their child’s data by contacting [email TBD].
We do not knowingly collect data from children under 13 without consent.

9. International Users

Our website is hosted in the U.S. and subject to U.S. laws. If you access our site from outside the U.S. (e.g., EU, Canada), your data may be transferred to the U.S., where privacy protections may differ. By using our website, you consent to this transfer. EU users may exercise GDPR rights (see Section 4).

10. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices, technology, or legal requirements. Updates will be posted on verbalvibecollective.com with a revised effective date. Significant changes (e.g., new data uses) will be communicated via email or website notice. Check this page periodically for updates.

11. Contact Us

If you have questions, concerns, or requests regarding your privacy or this policy, please contact:

The VerbalVibe Collective Poets Guild Inc.
Attn: LaBlaque Williams, Executive Director
310 Utah Ave, Las Vegas, NV 89104
Email: [email TBD]
Phone: [phone TBD]